The Ulutas Medical Journal p-ISSN 2149-0430 e-ISSN 2149-388X

How to get an ORCID iD and keep it up to date

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An ORCID iD is a free, persistent identifier for you as a researcher. It stays the same when you change institution, e-mail address or the way your name is written, so your work can be attributed to you rather than to someone with a similar name. This journal asks for the ORCID iDs of all authors on the title page (see the Instructions for Authors). This guide shows how to register, connect your publications, set your privacy and use the iD when you submit.

Registering

ORCID's getting-started guide describes the basic steps:

  1. Register for a free ORCID iD on the ORCID website. ORCID says this takes about 30 seconds.
  2. Verify your e-mail address by clicking the link in the welcome e-mail. Verification unlocks key features, such as adding items manually.
  3. Add your current affiliation (employment or education), with your title and department, so that people can tell you apart from others with the same name.
  4. Add other names. Set your published name, and under "also known as" add variants: a middle name, a married name, initials, or your name without Turkish characters (for example "Ozturk" as well as "Öztürk").
  5. Add a backup e-mail address so that you do not lose access to your record if you change job.

Register only once. If you think you may already have an iD (for example from an earlier submission), search the ORCID registry for your name before creating a new one.

Connecting Crossref and your publications

A record that lists your works is far more useful to editors and readers. There are two ways to fill it:

  • Import past work. In the Works section, choose "Add works" and then "Import works from other services". You grant a service access to your record and choose the works to import. ORCID suggests the Scopus or Europe PubMed Central tools for large imports. Crossref also lets you add works that have Crossref DOIs through its search site after signing in with ORCID. If your works are in a Google Scholar profile, you can export them as a BibTeX file and import that into ORCID, although ORCID notes that BibTeX carries less metadata and works may not group correctly without a DOI.
  • Let future work arrive automatically. When you give your ORCID iD at submission and the publisher sends it to Crossref with the article's metadata, Crossref can update your ORCID record when the article is published. After publication you receive a notification from ORCID asking you to grant Crossref permission; once you grant it, future publications that carry your iD are added automatically. You can revoke this permission at any time.

Check imported works for duplicates and for papers by other people with similar names, and remove anything that is not yours.

Privacy settings

Each item in your record has a visibility setting. ORCID describes three levels:

  • Everyone – anyone can see the item on the ORCID website and through ORCID's public data;
  • Trusted parties – only organisations and people you have approved can see it;
  • Only me – only you and anyone you have delegated to manage your record can see it.

Your ORCID iD itself is always public. By default your name is visible to everyone and your e-mail addresses only to you; you choose the default for new items when you register and can change it later in your account settings. A record that shows your works and affiliation publicly is more useful to editors and readers, but the choice is yours.

Using your ORCID when you submit

  • Enter your iD in the submission system and on the title page of the manuscript, as this journal requires for every author.
  • Ask each co-author for their own iD; each person should register and manage their own record.
  • Write the iD in full as a link (https://orcid.org/ followed by your iD) and check it by opening the link.
  • After publication, look for the ORCID notification and grant Crossref permission so that the article appears in your record automatically.
  • Keep your affiliation up to date when you move to another institution.

Our guide on Google Scholar profiles explains how to set up a second, complementary profile.

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